PRESENTATION GUIDELINES

BioMetals 2021

Virtual Conference Presentation Guidelines

The current global pandemic has created enormous challenges in research and tremendously impact the life of each one of us.  The virtual conferencing becomes an effective platform to exchange ideas; present research results; discuss possible collaborations; and stay connected. The international organizing committee pledge to do the maximum to deliver the best and continued service to the International Biometal community.  Considering that the 13th Biometal 2021 is being held virtually on Aug 23 to 26, 2020. A call for abstract for this event is therefore open, ending up on June 28th.

This online event will be delivered over a professional platform, Zoom, and will be managed by a highly competent and very experienced technical team. The conference delivery platform will be rich with features such as text-based chat, questions with polls, hand rising. We will ask each presenter to upload in advance the presentation, that will be make accessible only at the planned time during the session. Chairperson will moderate the online sessions. The presenter and the attendees will all be both online, thus allowing a fruitful discussion time during the question period.

All registered participants will be able to attend all technical sessions. We intend to make as many presentations available as possible, for post conference streaming so that all registered attendees will be able to revisit the sessions and catch up with the talks they missed. 

Please note that we automatically assume, as presenter, that you accept your recorded presentation be made available to participants for post conference streaming on Biometal website. In case of refusal, please notify us by replying to this email (biometal@conferium.com ) by August 15th and we will make sure your presentation will only be available during the conference, and will not remain available after the conference.

 

Quality and Internet Speed Test

A quality headset, a high-quality camera, and a high-speed Wi-Fi are essential for attendees to experience a pleasant eWorkshop. For optimal webcast viewing, we recommend an Internet connection download speed of at least 2.5Mbps, please:

Click here to test your connection speed


Presentation format

Keynote presentation: The time allocated to each keynote speaker is 40 minutes (30’ pre-recorded or live for the talk followed by a 10’ for questions). We plan to have  four (4) keynote speakers, on invitation only. They will be selected based on the submitted abstract. Keynote speakers are intended to provide a broad and clinical view of an aspect in the field (materials, corrosion, in vitro and in vivo testing).

Oral presentation: The time allocated to each invited speaker is 20 minutes (15 min pre-recorded talk followed by a 5’ living questions online).

Short Oral Presentation: The time allocated to each express presentation speakers is 5 minutes (5’ pre-recorded MANDATORY). Please note that a question and discussion period of 20 min  is planned after each 6 short oral presentations. Discussion is important for biodegradable metals presenters must attend.

Express presentations (Replacing traditional Posters) will be available for streaming at anytime. 

  • ONLY pre-recorded presentations are allowed for Express presentation speakers. It is suggested to use creative methods, e.g. subtitle and animations, to enhance your presentation further. The time allocated is between 5 and 10 minutes. 
  • There will be no question period. Questions will have to be sent by email to the presenter.

Keynote – Oral – Short-Oral Presentation

Before the conference starts:

  • In order to enter the platform, make sure you are registered to the conference. If so, you should have received your registration number and access code in the Automated acknowledgment of your registration email. *Please note the access will be send in a reminder to all registrants before the conference*
  • You should have received from Biometal Secretariat your presentation schedule.
  • Find your presentation in the online program as scheduled

A Moderator will be assigned to each virtual session to ensure smooth transitions between presentations (pre-recorded and live) and promote speakers when needed (e.g. question period/live presentation). A Session Chair will also be assigned to each session to facilitate and oversee time and question period.

Presenters, here’s how to prepare for the webinar:

  • Make sure to install Zoom on the computer you will be using thye latest Version of ZOOM; it will be requested to access the platform.
  • Test your internet speed.
  • A microphone is recommended as well as a quiet place cut off from ambient noise to allow you better interactions.
  • Live presentation: You are free to choose the style of presentation you want; all you will need to do is to share your screen.

 To access the virtual conference and the session in which you are presenting:

  • Select the Program tab,
  • Join the online platform available through the main Conference Agenda,
  • Use the icon Login available on the right in your top menu,
  • Enter your Registration number and access code provided by Biometal Secretariat
    *Please note the access will be send in a reminder to all registrants just before the conference*

You will then enter the virtual conference agenda where you can click on the watch live icon available for your session.

Before the session starts

  • Each presenter will access the session of his or her presentation by joining the online platform available through the main Conference Agenda, the moderator will then promote you as speaker when required. Please make sure to join the session 10 minutes prior its start to help the moderator find you easily.
  • When entering the webinar, make sure to name yourself in the platform by your FIRST NAME and LAST NAME to help the moderator and session chair to find you.
  • We strongly encourage all participants to pre-record their presentations to improve the quality of the delivery, avoid going over time and avoid any technical issue. It is suggested to use creative methods, e.g. subtitle and animations, to enhance your presentation further. Live presentations will still be accepted. If you submit a pre-recorded presentation you will be invited to join live for the question period at the end.
  • The question period will take place in livestream following your presentation. If pre-recorded, the moderator will give you access to the discussion and the Chair will lead the question period.

During the session:

Please note the following adjustments for this virtual conference:

  • Live presentations: The Moderator will manage time by sending a heads up to the speaker 2 minutes before the end of time allotted using the chat tool. Once it’s time for the question period, the screen will be switched to panel mode by the Moderator and both Session Chair and the speaker will appear side by side on screen.
  • Please note that pre-recorded presentations will already be set in order to present. The moderator will play them according to the established schedule. The question period will take place in livestream following the presentation. If pre-recorded, the moderator will give the speaker access to the discussion and the Chair will lead the question period and time allotted.
  • Q&A Chat tool will be used by registered attendees to ask questions, the Session Chair will choose the most relevant ones to read for presenter to answer during question period.

If a speaker needs technical assistance, he or she will be able to inform the moderator to assist by using the Chat tool available in the platform.

Chat: Session Chair and Moderator will be able to send message privately to presenters if needed and view other chat between panelists.


Pre-recorded Presentation:

You are free to choose the style of presentation you want, you can decide to record only your slides, yourself or both.
Different tools are available to assist you and enhance your presentation, please find some suggestions below:

If you wish to allow attendees to contact you after the conference, make sure to include your name and email address on the last slide of your presentation.

Live Presentation:

  • Make sure you have access to a high-speed internet connexion.
  • A microphone is recommended as well as a quiet place cut off from ambient noise.
  • You are free to choose the style of presentation you want, all you will need to do is to share your screen.
     

Express Presentation (replacing traditional Poster)

IMPORTANT. Be sure to use the latest version of Zoom, it will be required to access the platform.

Express presentations will be played at a dedicated session as listed in the program. 

  • ONLY pre-recorded presentations are allowed for Express presentation speakers. It is suggested to use creative methods, e.g. subtitle and animations, to enhance your presentation further.
  • There will be no question period. Questions will have to be sent by email to the presenter.

Recorded Presentation:

You are free to choose the style of presentation you want, you can decide to record only your slides, yourself or both.
Different tools are available to assist you and enhance your presentation please, find some suggestions below:

If you wish to allow attendees to contact you after the conference, make sure to include your name and email address on the last slide of your presentation.


Presentation Upload

We ask you to submit your recorded video no later than August 20, 2020 - 

When you are ready to upload your presentation, gather the following information before entering the uploading system:

  • Recorded video file (please remember to use the abstract reference number to rename your video);
  • Reference Number (you will find it in the acceptance notice email sent by Biometal secretariat);
  • Access Code (you will find it in the acceptance notice email sent by Biometal secretariat).

To upload your video to our server, you have to access your submitted abstract. Please click on the link below and use the access code provided previously by Biometal Secretariat.

Once you are logged in your file, click on « Upload your video here », the button on the top menu bar and follow the steps.

At the end of the process, please do not forget to click on "Finalize" button to validate your entry or your modifications.

 

Important Dates

General Abstract Submission

Open in January 2021, close April15, 2021 to be considered for an Oral presentation.
Posters can be submitted up to July 15, 2021

Notice of acceptance
May 20, 2021
Registration deadline for accepted abstract presenters
July 4, 2021
Symposium
August 23 to 26, 2021

Please do not wait the last minute to beneficiate of the early bird registration fee, register today! In doing so, you will help us in planning, and providing a superior experience.

 

 

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